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Florida Youth Athletics

Board of Directors Secretary Nomination - Apply using the link below

Board of Directors Secretary Nomination Details

Florida Youth Athletics is seeking nominations for volunteers to fill the Board of Directors Secretary position for 2020.  Interested individuals who are willing to volunteer on the Board of Directors should email to [email protected].

About Florida Youth Athletics:

Florida Youth Athletics is a Non-Profit 501c3 organization that promotes youth sports and the love of active life to girls and boys ages 5-17 years old. We believes that sports play a vital role in teaching our children fundamental values such as strong work ethic, teamwork and good sportsmanship.

What we stand for

Kids are not made to sit still; they are made to play. However, today’s kids are part of the least active generation in history, and all that sitting around does not sit well with us. We know kids who move are the ones who move the needle – in the classroom, their careers and in the community.

Sports build character, increase confidence, motivate kids to stay in school and aim for higher education; teaching life lessons that extend well beyond the playing field. Sports builds a child’s self-esteem by teaching them how to set goals, work hard, accomplish tasks, understand the body, and learn from failure.   We help children become a youth athlete, as this will stay with them for life.

Solid scientific evidence show that Character is built in the early ages and participation in sports seems to bring out the best in children with good character.

Equality should have no boundaries. With the support of our sponsors, Florida Youth Athletics is working to advance equality within our community and assure that financial challenges will not prevent youth from participating in sports.

General information about the Board:

  1. The Board of Directors consists of the President, Vice President, Treasurer, Secretary, and managers of specific sports the organization operates (Currently Cheerleading, Tackle Football and Flag Football)
  2. Meets once a month in the Winter Park area.
  3. Expected workload of 2 hours a week.

Position Description

The secretary plays a critical role in fostering communication and ensuring proper management and utilization of important organizational records. The duties of the secretary are detailed in our bylaws.

Core Competencies

As a nonprofit corporate secretary, the position requires the understanding and knowledge of the not-for-profit corporation's thrust and purpose. The nonprofit corporate secretary must have excellent communication skills, both verbal and written, and the ability to interact with board officials, directors and the organization's membership, all of whom come from multiple business or cultural backgrounds.

The secretary should be equipped to handle the following matters:

  • Communication – A Primary Role of the Secretary - The secretary of the corporation is an active conduit for communication between the board, officers, and members, by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes.
  • Scheduling, Notice, and Materials - The secretary is tasked with knowing and complying with notice requirements and scheduling meetings to accommodate the directors. Notice requirements can be particularly important and should be complied with strictly, as improper notice can open the organization up to challenge. The secretary is responsible for scheduling board meetings, and should ensure an adequate number of meetings are held per year.
  •  Minutes of Meetings - The secretary is charged with recording minutes of meetings. Minutes are an important organizational document and provide a memorialized chronology of key information such as board actions, elections of officers or directors, and certain reports from committees and staff.
  •  Maintenance of Corporate Records - As the custodian of the organization’s records, the secretary is responsible for maintaining accurate documentation and meeting legal requirements, such as annual filing deadlines.

General overview on election process: 

Any individual may nominate one or more qualified candidates.

  1. Nominations will be accepted through January 14th.
  2. Self-nominations are acceptable and encouraged. Any individual may self-nominate or nominate other candidates via email to [email protected].
  3. Candidates that are not self-nominated will be informed that they have been nominated for a position. Each person accepting a nomination must respond back with written consent (email is acceptable).
  4. The candidate must submit by email all relevant information showing experience, qualifications and a personal statement, of no more than 100 words, informing the Board why the nominee should be elected to the Board. A personal picture is optional.
  5. The Secretary will compile a list of candidates that have accepted a nomination and distribute it to the Nomination Committee.
  6. Nomination Committee will perform initial screening based on information submitted (and optional interview) and submit top recommended candidates to the Board.  
  7. The Board will vote on or before January 31st, 2020. Absentee or early voting is allowed either by proxy or in writing in coordination with the President.